COVID EVENT RESPONSE PLAN
FRIENDS IN TRAINING “FIT”, LLC
Infection and COVID-19 Event Response and Communication Plan
This Plan is an official amendment, and shall be construed as an addition, to the Membership Guidelines and Member Responsibility Code of Conduct distributed to every member at the beginning of his/her FIT membership. All terms of the Membership Guidelines and Member Responsibility Code of Conduct remain in place. Careful review and strict adherence of the following Plan is mandatory. Any violation of the measures explained herein constitutes a violation of FIT’s policies and is sufficient cause for immediate membership termination as per the Member Guidelines and Code of Conduct.
We are happy to have you as part of the FIT family! First, we want to reassure you that your safety is our number one priority.
As the world tries to adjust to the immeasurable loss and challenges caused by the COVID-19 pandemic, having a plan to respond to outbreaks has become an imperative. As part of our increased safety protocols we have crafted the following “COVID-19 Events Response Plan”. Please take some time to read the plan and make sure that you understand the procedures contained therein. Please do not hesitate to immediately contact a FIT representative should you have any questions or concerns. As authorities and scientists learn more about the virus, federal, state and local authorities may update safety protocols and mandates. We will notify you in writing of any amendment to this Plan, until you receive such notice, please follow the following procedures in the event of a COVID-19 Event:
COVID-19 Events Response Plan
- For the purposes of this Plan a “COVID-19 Event” is defined as: a positive COVID-19 test in the household, or workplace, or personally experiencing COVID-19 symptoms. (Please review the informative package/links below, for a list of the most common symptoms)
- FIT recommends that all participants that have resumed their normal activities (are no longer in voluntary quarantine), take a COVID-19 test from time to time. FIT requires that people showing any symptom abstain from participating in FIT activities until they get medical clearance to return and obtain a negative COVID-19 test.
- FIT is a wellness-oriented organization and as such our priority is to keep all individuals involved in any and all FIT activities physically and mentally protected. WE DO NOT tolerate judgment, prejudice or any kind of attack against individuals’ good name and reputation. We actively protect our members and coaches’ privacy rights and SHALL NOT reveal the identity of any person that reports a COVID-19 Event. Should the affected person voluntarily disclose his/her identity, said affected person assumes all conflicts, claims and consequences arising from independently reporting said COVID-19 Event. We recommend that any individual experiencing a COVID-19 Event contacts a FIT representative and avoids informally communicating his/her personal information to other members. FIT has developed a protocol of contact tracing and communication and has determined that professional management COVID-19 Events is preferable for our community.
- Once FIT receives notice of a COVID-19 Event, FIT will proceed to contact all individuals who were in physical contact (less than six-feet away) with the affected person. FIT will also communicate with all members that participated in running groups where the affected individual participated, even if there are no indicia of close physical contact, so every participant is aware of the COVID-19 Event and starts tracking symptoms and take the necessary precautions around the most vulnerable in the community. (Please review the informative package for detailed information)
- Consistent with recommendations of federal, state, and local health authorities, FIT may find it necessary to go virtual, or cancel activities in the event of any cases reported, or an outbreak of COVID-19. While we operate under an officially declared health emergency, FIT reserves the right to cancel activities, even with short-notice. We apologize for any inconvenience and strive to avoid last minute changes to our schedule, but safety is our number one priority and we will always choose to cancel an event if we do not have clarity about increased risk of exposure.
- FIT will notify COVID-19 Events through telephone, email, text, or newsletter messaging systems. Please be advised that FIT will NEVER call you asking for confidential information or payment methods. Similarly, be advised that we will remain using our normal channels of communications. Please report any suspicious communication to your usual FIT contact.
- Be advised that FIT keeps track of participants of every event reported, and WILL notify you about COVID-19 Events in your group. Hence, please avoid spreading rumors and please address any questions or concerns directly to a FIT representative. It will be our pleasure to answer your questions and address your concerns.
- We are including a package with important educational material. Please take time to review it and contact us should you have any questions. (Links Below)
Contact-Tracing-Infographic (1)
COVID-19-Quarantine-vs-Isolation
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